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UMW Libraries
Simpson Library | Special Collections

Using the Library During the COVID-19 Pandemic

Special Collections and University Archives

During these unique circumstances, the staff in Special Collections and University Archives (SC&UA) continues to work diligently to provide the best possible support for UMW's students, faculty, and researchers working with our collections. We want you to know that you have several options to access a great deal of our unique materials, remotely or in person, and that we are here to help!


Hours and Services

Between 1/4/21 and 1/31/21, the Special Collections and Archives Reading Room will be open M-F by appointment only*.

Appointments in the Digital Archiving Lab will not be available between November 30 and January 31, as the HCC will be closed.

*If you have an on-site appointment, please review the guidelines before arriving.

We are also still here to provide assistance remotely and are happy to arrange virtual services.

Contact SC&UA staff at archives@umw.edu. Direct contact information for each staff member is listed here.

Remote Research Assistance and Consultations

Our Special Collections and University Archives team offers a number of ways to access reference help remotely. We are available to work with you in the format with which you're the most comfortable, be it email, phone, videoconferencing, or screen sharing. Individual contact information for each of our staff members is listed at the bottom of the page, or you can reach out to the department by emailing archives@umw.edu.

Some of the online collaborative tools available to users include:

Accessing SC&UA Resources Online

Special Collections and University Archives has a rich collection of digital materials available online and publicly accessible from anywhere with an internet connection. Access is available to these online collections listed below.

Digital Archiving Lab

Appointments in the Digital Archiving Lab will not be available between November 30, 2020 and January 31, 2021, as the HCC will be closed to all users during this time.

When on-campus classes are in session, the Digital Archiving Lab is open M-F by appointment only. Contact Angie Kemp, Digital Resources Librarian, to arrange an on-site appointment or to schedule a remote consultation.

Requests for digitization of archival and rare material should be made using this form.
(Please note that this is separate from the library's general digitization request form, which can be found on the "Accessing Library Resources Online" page of this guide).

Because some of our unique items can be fragile or covered by specific copyright restrictions, please note that not all materials in our physical collections are available for digitization. Please contact us if you have questions about whether the item you need is available for digitization.

We encourage the UMW community to talk with us about active digital preservation and archiving strategies, especially during this rapidly changing time. Some resources to help you with your own archiving practices are listed below.

If you're recording your personal experiences during the pandemic, have you considered donating your materials to the University Archives? Please visit our blog or our Call to Contribute page for more information.

Donations and Transfers

SC&UA is accepting physical materials for donation or transfer to our collections on a case-by-case basis. If you have questions regarding a possible donation or transfer, please contact Carolyn Parsons, Head of Special Collections and University Archives.

Thank you for your patience and understanding.

Records Management

Please continue to direct any questions regarding public records and retention schedules to Sarah Appleby, Records Coordinator. We are happy to continue to work with you remotely through any of the methods previously mentioned above.

Contact Us

Carolyn Parsons, Head of Special Collections and University Archives

Angie Kemp, Digital Resources Librarian

Sarah Appleby, Records Coordinator